Monday, May 7, 2018

HR & Office Manager – Dubai

 Our client is a niche, private family business with an international reach; currently seeking to attract a highly experienced HR Professional, who also possess office management experience.
This position is pivotal to the business and will provide full human resources, operations, executive and administrative support. As a small organisation, you will be willing and capable of getting involved in a spectrum of tasks and projects, in order to help drive the business forward. A multi-tasker, who ‘gets things done’, maintaining a professional, flexible attitude and approach with excellent research and analytical skills, common sense and negotiation acumen.

The key elements of the role are multi-faceted but ultimately involve predominantly full spectrum HR responsibility and full oversight of the office. The role is the single point of contact for HR matters across the organisation. The core essence of the role is to review all current HR procedures and recommend changes to management to streamline current processes, initiate and implement new HR systems to improve the accuracy and management of employee leave, remuneration and documentation and provide recommendations for next steps on any HR matters arising and action decisions reached with the management team. You will lead organisation wide recruitment (development of job descriptions; developing relationships and liaison with recruitment agents and other methods of recruiting; screening CVs; 1st round interviews with line manager; creating and commenting on internal assessments; conducting reference checks; compiling recommendations to hire) as well as guiding the on-boarding preparations for new starters working with line managers (including preparation of offer letters, employment documentation, new starter checklists and induction programmes, follow through on mid- and end-probation reviews). Administration and management of regular performance reviews, salary reviews, payroll, training plans, sick leave and annual leave plus administration of all visa, ID Cards and immigration related matters in the UAE (and other regions as required)

In the capacity of Office Manager, you will provide support for all operational activity, actively seeking and implementing ways to do things more efficiently, in addition to supporting the CFO with organisation-wide finance matters, whether process re-engineering, employee authorisation updates or implementing new methodologies. There will be day-to-day finance administration, monitoring of the operations budget, coordinating credit card requirements and conducting research projects and analysis of findings.

For this role, our client is looking for an individual who has had career exposure to smaller bespoke organisations, UHNWI’s and or start up projects, where they have the main contact point for all HR related matters. Candidates must be settled in Dubai and possess at least 3-4 years’ experience in the HR field and a knowledge ideally of the DMCC jurisdiction and process.

Candidates MUST possess a valid UAE driving licence and as requested specifically by our client, be a native English speaker.

Team spirit is important to our client and they need a warm, hospitable, positive and empathetic, nature whilst able to maintain professional boundaries with colleagues. A history of being recognised for outstanding attention to detail, contributing ideas and striving for improvement and someone who enjoys doing research on a variety of business and HR topics to ensure providing sound advice and the best outcome for all involved. The role reports to the CFO and Principal and although office based, may involve travel to other jurisdictions in time.

About the Company
Irwin & Dow was established by two highly experienced recruitment professionals, Tracey Irwin and Jocelyn Dow. We provide a refreshing approach by working in close partnership with clients and candidates within the Business Support, Secretarial, HR & Finance sectors.

Good staff are key to every business. We recognise and appreciate this, having over thirty years combined recruitment and executive search experience within the region.

Our main aim is to provide a specialist service to clients preferring to work with a bespoke consultancy.

Our values of discretion and diplomacy are paramount and our ultimate goal is to become a partner of choice for all our clients and candidates.

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